In today’s world, most communication is electronic and emails are a very important part of people’s lives. Whether you are employed, self-employed or just use emails as a way of keeping up with people, it is important to keep on top of them to avoid missing anything important and to make life easier. Here are some tips on how to organise your emails.
Do you have lots of emails coming into your inbox from a variety of different people and organisations? If this is the case then whatever type of email you are using there should be a function that allows you to set it up so that messages from certain individuals or companies go into certain folders. This means that you will be able to see immediately whether you have emails that are related to particular pieces of work and they will be in a folder with all other messages relating to the same project. This will also allow you to prioritise your email responses according to who the emails are from.
Decide How to Deal with Your Emails
Whether you have organised your inbox into specific folders or not, you will have to decide how to deal with emails as they come in and whether to delete, reply to or save particular messages. You should be able to decide from looking at an email what action needs to be taken and you can set up folders for emails that you have read but that you have not replied to, so that they are no longer cluttering up your inbox.
Make your life easier by setting up template emails that you could use to send to several different people or clients. This will save time as well as making you more organised. If you are self-employed and are using email communication for work then make sure you include an email signature with your name and the name of your company. This will make it easier for people to reply to you. If you work as a contractor then try to make sure that the signature is for you and your business rather than your client, otherwise you could find yourself falling foul of IR35 rules, which means you could end up paying tax and national insurance as an employee of your client rather than as someone who is self-employed.
Perhaps the most important thing is to make time to sort out your emails. Organising what is coming in and going out and spending some dedicated time each week to sorting out your electronic communications will be well worth the effort. This includes ‘unsubscribing’ from emails from companies that you no longer wish to hear from. Just deleting these emails every time you receive them means that you will have to deal with them again the next week or even the next day.
Organising your emails is something you will not regret because it will give you more time to do things you enjoy. It will also have the benefit of making you more efficient in your work life.